Louisiana Emergency Operations Plan Analysis PREPARATION This assignment is intended to familiarize you with the primary document used for disaster respons

Louisiana Emergency Operations Plan Analysis PREPARATION
This assignment is intended to familiarize you with the primary document used for disaster response: the emergency operations plan (EOP). The EOP is a risk-based, all-hazard response plan. It identifies which authorities will manage a disaster, who will perform tasks, and what will be done before, during, and after a disaster.Developed with input from all partners in emergency management and intended to align with local, state, and federal guidelines, the EOP is the guiding document used by emergency managers. For this assignment, you will evaluate the detail of a state EOP. Through the evaluation of an existing state EOP, you will become familiar with the elements of the plan and the response.
INSTRUCTIONS
Select a state plan as the basis for the assignment in this unit. Scan the headings to locate pertinent information for the assignment. (You may choose another state plan with permission from your instructor.) Identify the state plan you are reviewing.
Use your selected EOP and the EOP Development and Review Checklist, linked in Resources, as a guide for analyzing the EOP you choose. This checklist is a modified version of an authentic document used in the profession. Use this to take notes as you review the plan; do not submit the checklist for this assignment.
Write an analysis of an EOP hazard-specific plan. Your audience is a state director of emergency management. An APA template is linked in Resources for your convenience; use of it is optional. Use the following headings for your report:
Hazard-Specific Plan
Analyze one hazard-specific plan from the selected EOP.
Provide a brief summary of that particular hazard-specific plan.
Mitigation
Analyze specific concerns, capabilities, training, procedures, agencies, and resources that will be used to mitigate against the identified hazard.
Preparation
Analyze specific concerns, capabilities, training, procedures, agencies, and resources that will be used to prepare for the identified hazard.
Response
Analyze specific concerns, capabilities, training, procedures, agencies, and resources that will be used to respond to the identified hazard.
Recovery
Analyze specific concerns, capabilities, training, procedures, agencies, and resources that will be used to recover from the identified hazard. Emergency Operations Plan Development & Review Checklist*
*A Microsoft Word (.doc) version of this EOP Checklist is available on the Ohio EMA website at: http://ema.ohio.gov.
Base Plan – Provides an overview of the jurisdiction’s emergency management program and the ability to prepare for,
respond to, and recover from disasters and emergencies.
A. Introductory Material
Planning Elements
Plan Location:
Section & Page
Comments
i. Promulgation Statement – recognizing and adopting the plan as the jurisdiction’s all-hazards EOP, formally signed by
the jurisdiction’s Chief Elected Official(s).
ii. Approval and Implementation – introduce the plan; outline its applicability, address supersession of all previous
plans. Include delegation of authority to modify plan without senior official’s signature. Include date and signature of
Chief Elected Official.
iii. Record of Changes – for example, a table that accounts for changes to the plan, including change numbers, dates of
changes, person who made change, and a summary of changes made.
iv. Record of Distribution – table with names, titles, agencies, jurisdictions, and dates of delivery.
v. Table of Contents – outline the plan’s format, major sections/key elements, chapters, and charts/attachments/
diagrams.
B. Purpose, Situation Overview, and Assumptions – This explains the plan’s intent, who it involves, and why it was developed.
Planning Elements
Plan Location:
Section & Page
Comments
i. Purpose – describe the purpose for developing and maintaining the EOP.
ii. Scope – describe what types of incidents and under what conditions the plan will be activated.
iii. Situation Overview – describe the steps taken by the jurisdiction to prepare for disasters.
a) Hazard Analysis Summary – describe the major findings of the jurisdiction’s Hazard Analysis. This discussion can
either be included in the jurisdiction’s EOP and/or be in a separate Hazard Analysis document. FEMA guidance on
conducting a hazard analysis can be accessed at: http://ema.ohio.gov/documents/plans/FEMA – Hazard Analysis
Worksheet.doc. Associated Target Capability: Risk Management
− Identify and describe the actions and agencies that will be involved in using existing hazard analysis and capability
assessment to identify what resources are needed for a response, including using past incident AARs to
identify/procure additional resources.
− Identify and describe the hazards (natural, technological, public health and man-made) that pose a unique risk to
the jurisdiction and that would create a need to activate this plan.
− Identify and describe the probable high risk areas (population, infrastructure, environmental) that are likely to be
impacted by the defined hazards. Reference the jurisdiction’s Mitigation Plan where appropriate.
− Identify and describe the jurisdiction’s history of hazards and the risks (historical frequency, probable risk, national
security threat assessment).
− Include maps that show hazard-related high-risk areas within the jurisdiction (residential/ commercial areas within
defined floodplains, earthquake fault zones, vulnerable zones for hazardous material facilities/routes, areas within
ingestion zones for nuclear power plants, etc.).
− Identify and describe the assumptions made and the methods used to complete the jurisdiction’s Hazard Analysis,
including what tools or methodologies were used to complete the analysis (Ohio’s Hazard Analysis and Risk
Assessment manual (link), Mitigation Plan guidance (link), vulnerability assessment criteria, consequence analysis
criteria).
Plan Development and Review Guidance for Local Emergency Operations Plans – EOP Checklist (January 2015)
Page 2-1
− Identify and describe unique time variables that influence the jurisdiction’s hazard analysis and pre-planning for
emergencies (rush hours, annual festivals, seasonal events, incident onset time, time of day).
− Describe how critical infrastructure and key resources (CIKR) protection activities have been addressed in the
hazard analysis.
− Describe how agricultural security; food supply security; cyber security; chemical, biological, radiological, nuclear,
and high-yield explosive (CBRNE) incidents; and pandemics (those located/originating in the jurisdiction, as well as
a nonlocal, nationwide, or global incident) have been assessed and incorporated into the hazard analysis.
b) Capability Assessment – describe the jurisdiction’s capabilities, readiness and limitations to prepare for and
respond to the defined hazards.
Note: A jurisdiction may choose to discuss the Capability Assessment as part of their hazard-specific annexes. If
so,, this section should summarize the jurisdiction’s abilities and limitations, and reference the hazard-specific
annexes for more detailed information.
− Summarize how the jurisdiction’s capability assessment addresses their ability to respond to and recover from
emergencies or disasters.
− Summarize the jurisdiction’s limitations to respond to and recover from emergencies or disasters based on
training, equipment, and personnel. (Gaps that exist between the jurisdiction’s capabilities and potential needs.
Also address measures taken to resolve these gaps through mutual aid and other sources of assistance.)
− Describe the methods and agencies involved in developing and updating the jurisdiction’s Capability Assessment.
c) Mitigation Overview – actions taken to minimize impacts likely to be created by an emergency.
− Provide a brief overview of the mitigation programs used, in advance of and ongoing, to reduce the chance that a
defined hazard will impact the community, to include short and long-term strategies.
− Identify and describe the actions that will be taken to educate and involve the public in mitigation programs.
− Identify the agencies and the actions that will be taken to develop mitigation plans, and how the plans will be
coordinated with state and federal agencies’ plans.
iv. Planning Assumptions – In the Base Plan, identify overall planning assumptions (facts that the planning team
assumes to be true in order for the elements in the EOP to be valid. Also, identify function-based planning
assumptions in specific annexes.
C. Concept of Operations – Explains the decision maker’s or leader’s intent with regard to an operation, and how the response organization accomplishes
a mission or set of objectives in order to reach a desired end-state.
Planning Elements
Plan Location:
Section & Page
Comments
Describe who has the authority to activate the plan.
Describe the process, forms and individuals involved in issuing a declaration of emergency and how the declaration will
be coordinated with neighboring jurisdictions and the state.
Describe how legal questions/issues regarding emergency preparedness, response and or recovery actions, including
liability protection that is available to responders.
Describe the process by which the emergency management agency coordinates with the jurisdiction’s appropriate
agencies, boards, or divisions.
Describe in general terms how plans address the physical, programmatic, and communications needs of children,
individuals with disabilities and others with access and functional needs, and household pets and service animals.
Identify other response/support agency plans that directly support the implementation of this plan (e.g., hospital,
school emergency, facility plans).
Plan Development and Review Guidance for Local Emergency Operations Plans – EOP Checklist (January 2015)
Page 2-2
D. Organization and Assignment of Responsibilities – Overview of the key functions that local agencies will accomplish to support local operations during
an emergency.
Planning Elements
Plan Location:
Section & Page
Comments
Outline the responsibilities assigned to each organization that has an emergency response and/or recovery assignment
of responsibility in the plan. Include elected officials, local departments and agencies, state agencies, federal agencies,
regional organizations, volunteer resources, VOADs, and private sector businesses and groups.
Identify and describe mutual aid agreements that are in place – what response agencies and operations are covered by
the agreement, for what goods or services, and what limitations apply. (Note: The actual agreements should not be
included in the plan. Mutual aid may be addressed separately in each section of the EOP if it helps to better explain how
a mutual aid agreement directly supports a specific function.)
Identify and describe how EOP-tasked agencies maintain current notification rosters, standard operating procedures,
and checklists for all assignments of responsibility in the plan.
Include a matrix that lists primary and support roles for all tasked agencies by Functional Annex/ESF/Appendix.
Describe how prevention roles and responsibilities will be addressed, including linkages with fusion centers.
Describe how roles and responsibilities for CIKR protection and restoration are managed within the jurisdiction.
Describe how roles and responsibilities will be determined for unaffiliated volunteers and these individuals will be
incorporated into emergency response operations.
Describe how the jurisdiction maintains a current list of available NIMS-typed resources and credentialed personnel.
Describe the jurisdiction’s policies regarding public safety enforcement actions required to maintain public order during
a crisis response (including law enforcement officers needed to handle persons who are disrupting the public order,
violating laws, requiring quarantine, etc.
E. Direction, Control, and Coordination – describes the framework for all direction, control, and coordination activities.
Planning Elements
Plan Location:
Section & Page
Comments
Identify the agencies/positions/titles that will command incidents and have overall responsibility to coordinate
response operations (Fire Service for chemical, Law Enforcement for riot, Mayor/Manager for natural hazard, etc.).
Identify agencies that have tactical and operational control of response assets.
Discuss the jurisdictional and multi-jurisdictional coordination systems and processes used during an emergency.
F. Information Collection, Analysis, and Dissemination – describes the required critical or essential information common to all operation identified
during the planning process.
Planning Elements
Plan Location:
Section & Page
Comments
Describe critical short- and long-term information collection, dissemination, analysis needs, priorities and operations.
Describe operations that facilitate collaboration with the general public, including sector-specific watch programs.
Identify intelligence position (e.g., fusion center liaisons) requirements for the emergency operations center’s (EOC).
Describe plans for coordination between the EOC and the jurisdiction’s fusion center.
Plan Development and Review Guidance for Local Emergency Operations Plans – EOP Checklist (January 2015)
Page 2-3
G. Communications – the system for providing reliable and effective communications among responders and local government agencies during an
emergency. Associated Target Capabilities: Communications.
Planning Elements
Plan Location:
Section & Page
Comments
Describe the framework for providing communications support and how the jurisdiction’s communications network
integrates with the regional or national disaster communications network.
Identify and summarize interoperable communications plans.
Describe how 24-hour emergency communications are provided and maintained within the jurisdiction.
In the jurisdiction’s Resource Manual and/or SOPs, identify the compatible frequencies/trunking systems used by
agencies during a response (including contiguous local, state, and private agencies).
H. Administration, Finance, and Logistics – describe administrative, finance, and logistic actions during an emergency.
Planning Elements
Plan Location:
Section & Page
Comments
Administration – describe the administrative actions used during an emergency operation.
i. Documentation – the actions the jurisdiction uses to document the response and recovery from a disaster. Note:
This information can also be discussed for each emergency response function or for specific hazards.
− Describe/summarize the agencies and actions that will be taken to document response and recovery operations
(creating historical records, addressing insurance needs, developing mitigation strategies, incident and damage
assessment, incident command logs, cost recovery ).
− Describe the agencies and methods used to create a permanent historical incident record (after-action report) and
include information about how actions taken, resources expended, economic and human impacts, and lessons
learned from an incident will be recorded.
− In the jurisdiction’s Resource Manual, include copies of the reports/forms that are required (e.g., cost recovery,
damage assessment, incident critique, historical record).
ii. After-Action Report (AAR) – actions the jurisdiction takes to review and discuss their response to identify strengths
and weaknesses in the emergency management and response program. Associated Target Capabilities: Planning
− Identify and describe the agencies and the actions they will take to organize and conduct AARs, how
recommendations will be documented and how they will be used to improve local readiness (reviewing actions
that were taken, identifing equipment shortcomings, improving operational readiness, highlighting strengths/
initiatives, changing plans/procedures, acquiring new or replacing outdated resources, training).
− Identify the agencies that will be responsible and the actions they will take to ensure that deficiencies and
recommended changes that are discovered through exercises are implemented/accomplished, including ensuring
that changes are made to the plan. After-Action Reporting and Corrective Action Plan/Improvement Plan guidelines
and templates are contained in HSEEP Volume III.
iii. Financial Management – actions taken by the jurisdiction to recover the costs incurred during the response to a
disaster. Associated Target Capabilities: Economic and Community Recovery
− Describe/identify the various programs that allow the jurisdictions and the response/support agencies to recover
costs (Small Business Administration, FEMA Public Assistance Program).
− Describe the actions that will be taken to document costs incurred during response and recovery operations
(personnel overtime, equipment used/expended, contracts initiated).
− Describe the methods of pre- and post-state or federal declaration funding for the jurisdiction’s household pets
and service animals preparedness and emergency response program, including how to capture eligible costs for
reimbursement by the Public Assistance Program, eligible donations for volunteer labor and resources, and
eligible donations for mutual aid resources (as defined in Disaster Assistance Policy [DAP] 9523.19).
− Identify and describe the agencies and the actions/programs that will be used to assist survivors in recovering and
rebuilding (ARC, VOAD, SBA, FEMA Individual and Household Program, unemployment, worker’s compensation).
− Identify and describe the agencies and the actions they will take to educate responders, local officials and the
public about the cost recovery process.
Plan Development and Review Guidance for Local Emergency Operations Plans – EOP Checklist (January 2015)
Page 2-4
− Describe the impact and role that insurance has in recovering costs (self-insured, participation in the National
Flood Insurance Program (NFIP), homeowner policies, etc.).
− Identify and describe the actions that will be taken to identify and address the general public’s “unmet needs”
during the disaster.
iv. Logistics Management – describe the logistics and resource management mechanism used to identify and acquire
resources in advance of and during emergency operations, especially to overcome gaps identified in the capability
assessment. Associated Target Capabilities: Critical Resource Logistics and Distribution
− Describe and identify the actions and agencies that will be involved in resource identification, procurement,
facility activation, tracking, mobilization, delivery, staging, warehousing, distribution, maintenance, demobilization
and recovery.
− Identify and describe the steps that will be taken to overcome identified resource gaps including identifying
resources that are only available from outside the jurisdiction (Hazmat, Water Rescue, & Search and Rescue
teams).
− Provide information about specialized equipment, facilities, personnel, and emergency response organizations
currently available to respond to emergency operations, including response to support children, individuals with
disabilities, and others with access and functional needs.. Note: A separate resource manual should be used to list
the types of resources available, amounts on-hand, locations maintained, and any restrictions on their use.
Whenever possible, these resources should be typed based on FEMA resource-typing standards.
− Describe the process used to identify private agencies/contractors that will support resource management issues
(waste haulers, spill contractors, landfill operators, etc.).
I.
Plan Development and Maintenance – describe the process used to regularly review and update the EOP. Associated Target Capabilities: Planning
Planning Elements
Plan Location:
Section & Page
Comments
Describe the actions the jurisdiction takes to annually review, change and revise the plan, including the role of support
agencies in an integrated planning process.
Describe how the plan is coordinated with other jurisdictions’ plans (local political subdivisions who develop their own
EOPs as per OAC 4501:3-6-01, and adjoining jurisdictions).
Describe/identify how and where the plan is made available to the public.
J.
Authorities and References – This section provides the legal basis for emergency operations and activities.
Planning Elements
Plan Location:
Section & Page
Comments
Authorizing Legislation – identify local ordinances/statues; state laws, revised codes, administrative codes, Attorney
General opinions; and federal laws, regulations, and standards that specifically apply to the development and
implementation of the plan, emergency management, and homeland security.
Reference – identify reference materials used to develop the plan, prepare for, or respond to disasters/ emergencies
(general planning tools, technical references, computer software).
Acronyms and Definitions – list and define emergency management acronyms/terms that are used repeatedly in the
plan.
System of Plans – identify other response/support agency plans that directly influence the plan’s ability to legally
address emergency management response.
Plan Development and Review Guidance for Local Emergency Operations Plans – EOP Checklist (January 2015)
Page 2-5
K. Training Program – process used by the jurisdiction to provide or develop training programs and other types of educational programs for
emergency responders, medical personnel, and local government officials.
Planning Elements
Plan Location:
Section & Page
Comments
Identify and describe the actions that will be taken to ensure that the jurisdiction meets National Incident Management
System (NIMS) training requirements.
Describe the process for identifying training requirements of emergency response personnel and local officials to
prepare for and respond to disasters (i.e. – training “needs assessment.
L. Exercise Program – methods and agencies used to conduct an exercise and evaluation of the plan.
Planning Elements
Plan Location:
Section & Page
Comments
Based on exercise results, describe the actions and methods the jurisdiction will use to…
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