Transaction Processing and Data Collection in An Automated ERP System Paper This is an assignment regarding SAP in accounting. This is for my AIS qccountin

Transaction Processing and Data Collection in An Automated ERP System Paper This is an assignment regarding SAP in accounting. This is for my AIS qccounting class. SDSU AIS
SAP Assignment Instructions
The objectives of the SAP assignment are as follows:
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Experience and understand transaction processing and data collection in an automated ERP
system
Compare and contrast automate ERP to manual accounting system
Recognize and understand IT system features: master vs. transaction files, data input edits, realtime updates, queries and reports.
Export data from ERP and transform the data into information using Excel and Access
In the SAP assignment, the student will process the end-to-end transaction cycles for revenue and
expense, as well as post journal entries.
Role based processing: Several different people and departments participate in these exercises. You
will process these transactions by yourself and will not need to log in for each of the different
participants. However, it is important to observe that each time you complete a process, you will open a
new input screen for a different user. Identify the different roles as you process the transaction and
evaluate the effectiveness of the SAP segregation of duties.
An exception is Exercise 2, Financial, to record a transfer between bank accounts. You will “park” the
transaction and your partner will “post/enter.” The person who posts/enters will receive the grade for
this exercise, therefore, it is essential you “post/enter” a transaction.
SAP System Instructions:
1. The best way to work this exercise is to download the SAP GUI (Graphical User Interface) to your
PC or MAC. Instructions are found in BlackBoard.
a. An alternative is to use the web-based SAP GUI for the BASEL server at
http://basel.cob.csuchico.edu:8026/sap/bc/gui/sap/its/webgui/? (see screenshots at
end of these instructions.) NOTE: The detail instructions are for the PC/MAC GUI, not
the web. If you use the web you will need to find the differences on your own.
Proceed with caution.
2. Logon the Global Bike client using the USERID provided in the Excel Spreadsheet, the BASEL
server, and client number 635. First time password is SANDIEGO. Be sure to remember your
new password. NOTE: this system is shared with other universities. If you log into the wrong
server or client, you will be corrupting data in another university’s project.
3. Read the Global Bike Story to familiarize yourself with the Company structure and products
4. TROUBLESHOOTING during the assignment: If a transaction fails to process consistent with the
instructions and you can’t quickly fix your error, you can repeat the exercise. No points will be
deducted for multiple attempts—only your best transaction will be graded. You do not have to
process the transactions in order—if you’re stuck on exercise 3, you can move to exercise 4
while you wait for help with exercise 3.
5. Exercise 1—SAP Navigation. You will NOT be graded on this exercise. The solutions are
provided to help you learn to navigate SAP. Some of the functions are different in MAC and may
not work as shown. If this happens, skip the exercise.
6. Exercise 2— Sale to Philly Bike
7. Exercise 3— Financial and General Ledger exercise
8. Exercise 4—Create Customer Master and Sale Transaction to The Bike Store.
a. This exercise asks you to print an invoice. DO NOT PRINT THE INVOICE.
b. If you receive an error message regarding Account Determination Error, you’ve made an
error in the account setup. Follow the instructions in the SAP Assignment folder for the
document titled, “Account Determination Error Fix,” to correct your mistake.
c. If you need to process multiple invoices, you can find the document “SAP Partial
Payment for Multiple Invoices” in BlackBoard.
9. Exercise 5—Purchase transaction
10. Exercise 6—Intro to Cost Center maintenance
Grading: Your work will be evaluated and graded based on the data captured in SAP. SAP captures the
USERID, date and time for each transaction step. This provides an audit trail to review each student’s
work.
Differences between SAP WEB GUI and PC installed GUI
Main Menu items
PC:
WEB:
1. “Menu” drops down the list of items in PC Menu bar
2.
Green enter button is gone. Use Return key when complete.
3. “System” drops down the list of items in the PC Toolbar.
4. Favorites management is included in WEB toolbar vs. dropdown in PC Menu bar.
Data Entry Screen (example is Create Sales Order)
PC:
WEB:
1. “Menu” drops down the list of Menu items plus “Sales Document” which allows you to select
Create with Reference and switch to Change or Display functions.
2. Tool bar functions on WEB are different for each transaction. All PC functions can be found in
the WEB menus—you will need to look for them in the toolbar or the drop down lists.

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