| Prepared by: Click here to enter text. Signature: Group Member Names and Signatures (indicating they have read and agree with this completed Progress Report Form): Group Member Name: Click here to enter text. Signature: | Graded Item | Out of Grade | Your Grade | Comments | | Submission Quality q professional “binder” submission (looks impressive, no handwriting, etc.) q creative cover page (project submission focus) q transmittal letter on company letterhead (thanking me for hiring you, explains contents and organization of binder, marketing yourself for next Staff Day) q easy to locate information (e.g. tabs, dividers, TOC, etc.) q logical order (as listed in this rubric) q readable pages (font, graphics, etc.) q no repetitive pages (one directional arrow poster—not 10; a thicker binder is not necessarily better!) q company and group member names on appropriate pages only | 10 | | Submission must be electronic using: · proper section breaks o do not use a Page Break with a Continuous Section Break – it needs to be a Next Page Section Break · the cover page is something that you create yourself, do NOT use an existing WORD COVER Page | | A. Announcement and Invitation q Save the Date communication q invitation form letter (cover letter for enclosed Registration Form); main document showing codes and one merged letter q one sheet of mailing labels (not all as listed in memo) q creative formats q enticing composition q includes all necessary details | 10 | | | | B. Registration Form q easy to understand/fill out q encompasses all aspects q attractive design q collects necessary information q both electronic and handwritten completion | 10 | | | | C. Attendees List q displays data for all delegates including who is attending and all of their choices | 5 | | | | D. Staff Day Program (or Package) q chronological order q easy to read/follow q creative design q attendees know where to be at all times q additional information about all aspects q Staff Day evaluation form included q Location/Meals: appropriate venue, well-planned meals/breaks, all items planned, room layouts/floor plans/directions clear q Social Activities: two social events planned (one onsite and one offsite with two options—dinner and transportation planned q Sponsors/Vendors: clearly identified and promoted; exhibit area and prizes clearly outlined | 20 | | | | E. Staff Day Budget q reasonable estimates documented q Excel used correctly and easy to read q participant response percentage highlighted q staff day fee per person highlighted q Company and vendor contribution, staff day fees, administration costs, all expenses, and team fee included, no surplus or deficit q easy to determine subtotals and grand total for all aspects q chart(s) produced to highlight key areas | 10 | | | | F. Workshop Details q session plan (numbers attending, rooms booked; floor plan, equipment needed) q session descriptions prepared q session evaluation form (one form that can be duplicated and used in any session) q thank you form letter for workshop volunteers | 5 | | | | G. Keynote Speakers q appropriate speakers researched and selected q biographies provided q request letter q contract/confirmation letter including fee and deliverables (outline what is covered for transportation, accommodation; invite them to stay for entire staff day) q thank you letter | 5 | | | | I. Team Documentation q project assumptions listed q comments for clients q all documents labelled that were not created by team q final who-did-what table/list—all members sign off as ‘agreed’ q signed team contract q grades provided for attendance (or email notifying me of group absence or to PM for individual absence), work habits observed, and attitude and professionalism during class time | 10 | | | | J. Miscellaneous q any other materials deemed necessary q extras included that would complete this project q Extras included in your project are (list them): | 10 | | | | 7. Deliverables – Files q A. Binder files: all files zipped, dropped off by PM to correct Dropbox with meaningful filenames q B. Document Management Software: all documents stored and organized with meaningful section and page names | 5 | | | | Total | 100 | | | NOTE: all documents will be checked for completeness, design, creativity, consistency, spelling, and grammar. REMEMBER: team binders will not be returned, so all group members wishing a copy of the project should keep their own copy, and a back-up should be available. |